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Digital Signage: Display Employee Moments, Occasions and Welcome Messages

Set up customised displays for employee recognition and celebrations throughout your workplace

Tahera Barok McArthur avatar
Written by Tahera Barok McArthur
Updated this week

Digital Signage in Mo lets you showcase employee recognition, celebrations, and welcome messages on screens throughout your workplace. You can create custom displays for Moments feeds, birthdays and work anniversaries, or sign-in screens with QR codes.

What can you display with Digital Signage?

Moments Feed

Show the 20 most recent Moments on a rotating display. You can:

  • Filter which Moments appear by selecting specific groups

  • Choose between horizontal or vertical scrolling

  • Control visibility of individual Moments directly in Mo

Moments feed with vertical scrolling displays recognition in a

continuous rolling format

Moments feed with horizontal scrolling displays each

Moment individually like slides

Note: Long posts have a character limit on the display. Posts exceeding this limit will show a "read more" prompt. Videos will not autoplay in the current version.

Occasions

Celebrate employee birthdays and work anniversaries on shared screens. Each occasion display includes a QR code that employees can scan to quickly send congratulations in Mo.

Welcome and Sign In

Help employees access Mo with a QR code display that links to the login page. You can add a custom welcome message (up to 200 characters) or leave it blank.

How to create a Digital Signage display

Requirements: You need admin permissions to set up Digital Signage.

Step 1: Access Digital Signage settings

  1. Go to Manage Organisations

  2. Under Engagement and Recognition, click Digital Signage

  3. Select Set up digital signage from the dropdown

Step 2: Choose what to display

Turn on the toggle for each display type you want to use:

  • Moments feed

  • Occasions

  • Welcome and sign in

Step 3: Configure your display options

Moments Feed options

Show moments by:

  • Select Everyone to show all Moments

  • Select A selection of people to filter by groups, which opens group selection options

Feed scrolling style:

  • Choose Horizontal or Vertical scrolling

Occasions options

Choose which types of occasions to display:

  • Select Birthdays, Work anniversaries, or both using the checkboxes

Filter by Group:

  1. Click All groups to open the group selection box

  2. Choose from available group tabs (Location, Department, Business Unit, etc.)

  3. Select the specific categories you want using the checkboxes

  4. Selected categories appear at the top of the box

  5. You can create combined filters by selecting categories from multiple groups or tabs

  6. Close the box when finished

  7. Your selected group categories now appear in the Filter by group section

Welcome and Sign In options

Welcome message (optional):

  • Enter a custom message up to 200 characters

  • You can leave this field empty if you prefer

Step 4: Save and name your display

  1. Click the Save settings button

  2. In the box that appears, enter a name for your display

  3. Your unique URL is generated automatically

  4. You'll be taken to the Digital Signage display list where your new display appears

Step 5: Test your display

Copy the URL to open it in a new window and verify it displays as expected. If you need to make changes, go back to the list and click Edit under Actions.


Managing your Digital Signage displays

Access your Digital Signage list

You can return to manage your displays anytime:

  1. Go to Manage Organisations

  2. Under Engagement and Recognition, click Digital Signage

  3. Select Manage digital signage from the dropdown

Understanding your display list

The list shows information for each display you've created:

  • Name of digital display

  • URL

  • Date created

  • Created by (the admin who set it up)

  • Actions: Edit, Duplicate, or Delete

Available actions

  • Edit: Make changes to your display settings

  • Duplicate: Create a copy of an existing display to use as a template

  • Delete: Remove a display you no longer need

Setting up Digital Signage on screens and TVs

You can display your Digital Signage URL on any device with a web browser, including smart TVs, tablets, computers, or dedicated display screens.

Recommended setup using Chrome

When using Chrome to display your Digital Signage, we recommend:

  • Use Chrome in kiosk mode (launched with the --kiosk flag) to display the URL full-screen without any browser elements

  • Set up automatic refresh to keep content current using extensions like "Auto Refresh" or "Tab Rotate"

  • Configure the display to prevent the screen from sleeping or timing out

  • Consider using Chrome's presentation mode for a cleaner display

For other browsers or display systems, check your digital display documentation and any software used for best practices.

Preventing screen burn-in and maintaining display quality

While burn-in is primarily a risk for OLED and older plasma displays with 24/7 static elements, it's unlikely on most LCD and LED screens unless the same static image is displayed continuously over years. Following good display management practices significantly reduces the chances of screen damage.

Rotate your content

To reduce burn-in risk and create more engaging displays:

  • Break up the Moments feed by adding the Welcome/Sign-up page, which appears briefly after the feed shows the top 20 Moments

  • Include Occasions screens in the loop to ensure content changes more regularly

  • Enable multiple display types in a single Digital Signage URL to create natural content rotation

Display management best practices

We also recommend:

  • Set TV brightness below 90%

  • Power off TVs during out-of-office hours, weekends, and low-traffic periods

  • Use automatic timers or smart plugs to manage display schedules


Common questions

Can I create multiple Digital Signage displays?

Yes, you can create as many displays as you need. Each one gets its own unique URL and name, making it easy to manage different screens in different locations.

Do I need special equipment to use Digital Signage?

No, any device with a web browser can display your Digital Signage URL, including smart TVs, tablets, computers, or dedicated display screens.

Can I edit a display after creating it?

Yes, you can update your display settings at any time from the Digital Signage list in Manage Organisations. Click Edit under Actions next to the display you want to modify.

What happens if I select multiple group filters for Occasions?

The display will show occasions for employees who match your combined filter criteria. For example, selecting "London" location and "Sales" department will show occasions only for people in the London Sales team.

Why would I duplicate a display?

Duplicating is useful when you want to create a similar display with slight variations, such as the same Moments feed filtered for different office locations. It saves time by copying all your settings as a starting point.

How do I make sure my display shows the most current content?

Set up automatic refresh on your display device to keep content current. The Moments feed automatically shows the 20 most recent Moments, and Occasions update as birthdays and work anniversaries occur.


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