This guide covers creating both standalone nominations and multi-nomination events.
You need either Nominations Manager or Nominations Admin permissions to create and manage nominations.
Accessing Nomination Management
Click Nominations in the sidebar
Click Manage in the top right corner
Choosing Between Standalone Nominations and Events
When you access the manage page, you'll see two creation options:
Standalone Nomination
Creates a single, independent nomination.
Best for:
✅ One-off recognition programmes
✅ Single-category awards
✅ Simple quarterly or monthly nominations
✅ Testing nomination features
Example scenarios:
Employee of the Month
Customer Service Star
Innovation Award
Peer Recognition
Event (Multiple Nomination Catergories)
Creates a container that holds multiple related nominations.
Best for:
✅ Annual awards ceremonies
✅ Multi-category recognition programmes
✅ Themed nomination periods
✅ Departmental award events
Example scenarios:
Annual Company Awards (with categories: Leadership, Innovation, Teamwork)
Quarterly Excellence Programme (with categories: Sales, Support, Operations)
Values Awards (with separate nominations for each company value)
Creating an Event
If you're running multiple related nominations, create an event first.
Step 1: Initiate Event Creation
Click Create now under the Event section.
Step 2: Configure Event Settings
Complete the following fields:
Event Title Name your event clearly (e.g., "Q4 2025 Excellence Awards", "Annual Recognition Event").
Logo Choose an image or emoji to represent your event.
Nomination Period
Start date and time
End date and time
All nominations within this event will use these dates automatically.
Announcement Communications Configure notifications for:
In-app announcements
Email notifications
Collaborators (Optional) Add Nomination Managers who can help manage this event.
Step 3: Save Your Event
Click Save to create the event.
Creating a Nomination
For Event-Based Nominations
If you created an event:
Open your event from the manage page
Click Add Nomination within the event
Configure the nomination (see settings below)
⚠️ Important: You must use the Add Nomination button inside the event, otherwise your nomination won't be linked to it.
For Standalone Nominations
Click Create a nomination
Click Create now under Nominations
Configure the nomination (see settings below)
Nomination Configuration Settings
Configure these fields for your nomination:
Basic Information
Logo Select an image or emoji that represents this nomination category.
Nomination Name Create a clear, descriptive name (e.g., "Star of the Quarter", "Leadership Excellence Award").
Short Description Explain what this nomination recognises. Keep it concise but informative. Example: "Recognising colleagues who have demonstrated exceptional leadership, inspired their teams, and driven positive change this quarter."
Submission Period
For standalone nominations, set:
When colleagues can start submitting nominations
When submissions close
Event nominations automatically use the event's start and end dates.
Eligibility Settings
Who Can Be Nominated: Define which colleagues are eligible to receive nominations:
All employees
Specific departments
Specific teams
Custom groups
Team Nominations: Toggle whether multiple people can be nominated together as a team.
Who Can Nominate: Define which colleagues can submit nominations:
All employees
Specific departments
Managers only
Custom groups
Submission Limit: Set how many nominations each person can submit (e.g., 1, 3, 5, unlimited).
Collaborators (Optional)
Add Nomination Managers who can help manage this specific nomination.
Step 4: Save Your Nomination
Click Save to create the nomination. It will appear in your manage section.
What Happens After Creation
Initial Setup Complete
Once saved, eligible colleagues will see the nomination on their submissions page when it goes live.
Automatic Email Notifications
Day 1 (24 hours after creation) Eligible colleagues receive an email notification about the new nomination.
Best Practice: Create your nomination at least one day before you want colleagues to start submitting to account for this 24-hour delay.
2 Days Before Closing Colleagues receive a reminder email, giving last-minute participants time to submit nominations.
Nominee Notifications
When someone is nominated:
The nominee receives an email notification
They cannot view nomination details until official announcement
This maintains surprise for award reveals
Common Nomination Workflows
Monthly Recognition Programme
Setup:
Create a standalone nomination
Set monthly submission period (e.g., 1st-25th of each month)
Allow unlimited nominations per person
Open to all employees
Quarterly Awards Event
Setup:
Create an event for the quarter
Add multiple nominations (e.g., Innovation, Teamwork, Customer Focus)
Set 2-3 week submission period
Limit to 3 nominations per person per category
Annual Company Awards
Setup:
Create an event for the year
Add 5-10 category nominations
Set 4-week submission period
Include all employees
Add multiple collaborators to manage
Tips for Successful Nominations
Timing Your Nominations
✅ Create nominations 24-48 hours before launch
✅ Allow sufficient submission time (minimum 1 week)
✅ Avoid clashing with busy periods (e.g., month-end)
✅ Consider time zones for global teams
Clear Communication
✅ Write descriptive nomination names
✅ Explain criteria clearly in descriptions
✅ Communicate announcement dates
✅ Set expectations about winner selection
Engagement Strategies
✅ Use events to create excitement around themed periods
✅ Send reminder messages mid-way through submission period
✅ Share example nominations to guide colleagues
✅ Celebrate previous winners to encourage participation