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Nomination Admin Guide: Managing Nominations

This guide covers essential nomination management tasks including reopening, duplicating, and deleting nominations.

Tahera Barok McArthur avatar
Written by Tahera Barok McArthur
Updated this week

You need either Nominations Manager or Nominations Admin permissions to manage nominations.

Reopening Closed Nominations

When to Reopen Nominations

Reopen nominations when:

  • ✅ Some colleagues haven't had time to submit

  • ✅ The submission window closed earlier than intended

  • ✅ You want to extend the deadline for increased participation

  • ✅ Technical issues prevented colleagues from submitting

How to Reopen a Nomination

  1. Go to Nominations in the sidebar

  2. Click Manage in the top right

  3. Find the nomination you want to reopen

  4. Click the three dots menu

  5. Select Reopen nomination

The nomination is now live again and colleagues can submit nominations.

Closing Nominations Manually

After reopening, you can manually close the nomination when ready:

  1. Find the reopened nomination

  2. Click the three dots menu

  3. Select Close nomination

Best Practice: Communicate the new deadline to colleagues when reopening nominations to ensure everyone knows they have additional time to participate.

Duplicating Nominations

When to Duplicate Nominations

Duplicate nominations when you want to:

  • ✅ Run the same nomination in the next period (e.g., monthly, quarterly)

  • ✅ Reuse successful nomination formats

  • ✅ Maintain consistency across nomination cycles

  • ✅ Save time on setup

What Gets Duplicated

When you duplicate a nomination, these settings are copied:

  • Nomination name

  • Description

  • Logo/emoji

  • Eligibility settings (who can be nominated, who can nominate)

  • Team nomination settings

  • Submission limits

  • Collaborators

What You'll Need to Update

You'll need to set new:

  • Start date

  • End date

All other settings remain the same unless you edit them.

How to Duplicate a Nomination

  1. Go to Nominations in the sidebar

  2. Click Manage in the top right

  3. Find the nomination you want to duplicate

  4. Click the three dots menu

  5. Select Duplicate

  6. Set the new opening date

  7. Set the new closing date

  8. Click Save

The duplicated nomination appears in your manage section with the same name. You can edit it to make any necessary changes.

Deleting Nominations

When to Delete Nominations

Delete nominations when:

  • ✅ The nomination cycle is complete and archived

  • ✅ You created a nomination by mistake

  • ✅ You want to remove outdated or unused nominations

  • ✅ You need to declutter your nominations list

Before You Delete

Important considerations:

Permanent action: Once deleted, nominations cannot be recovered.

Data loss: All submissions, votes, and comments are permanently deleted.

Alternative options:

  • Consider keeping completed nominations for record-keeping

  • Review submissions before deleting

  • Export data if you need historical records

How to Delete a Nomination

  1. Go to Nominations in the sidebar

  2. Click Manage in the top right

  3. Find the nomination you want to delete

  4. Click the three dots menu

  5. Select Delete

  6. Confirm the deletion

The nomination and all associated data are permanently removed.

What Gets Deleted

When you delete a nomination, you lose:

  • All submission content

  • Nominee information

  • Vote counts

  • Comments and celebrations

  • Winner announcements

  • Historical data

Best Practice: Export or screenshot important data before deleting nominations if you need records for reporting or recognition history.

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